Job Description

The Administrative Assistant will provide comprehensive administrative and clerical support to the Maintenance Department. This role is important for keeping the department running smoothly. It involves tasks like tracking warranties, keeping records, and doing general office work. Duties include:

• Answer and direct phone calls. Respond to emails and schedule appointments. Take messages and handle calls quickly and politely.
• Prepare and maintain various reports (annual backflow inspection, fire inspections, etc.), documents, and correspondence.
• Assist with the preparation of purchase orders and invoices.
• File and organize department records (warranty records and claims), documents, and DHEC permits (biohazard waste).
• Maintain a detailed inventory of all warranties for equipment and parts. Prepare and submit warranty claims to manufacturers and vendors.
• Coordinates work order submissions through Worxhub software.
• Reviews and approves timesheets for payroll ensuring accuracy.
• Practices confidentiality with organization's information.

Required Skills/Abilities

• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Attention to detail
• Ability to work independently and as part of a team
• Knowledge of warranty procedures and claims processing is preferred
• A valid driver's license is required

Education and Experience

• High school diploma or equivalent
• One (1) to three (3) years’ experience in field or related field

Hours

Monday – Friday. 8:00 AM – 5:00 PM

Location

Society Hill, SC

CareSouth Carolina is committed to providing equal employment opportunities to all. We seek to have a diverse, inclusive workforce and encourage applications from all qualified individuals without regard to race, color, age, sex, gender identity or expression, sexual orientation, religion, marital status, citizenship, disability or veteran status.